Sick/Fit Note Certificates
How Sick Leave Works With Your Employer
All UK employees should self-certify with employers for first 7 days of sick-leave (GPs only issue NHS sick-notes after first 7 days have been self-certified).
To count “sick days”, you need to count all the days in a row you’ve been sick, including days you don’t normally work such as weekends and bank holidays.
Many employers have their own self-certification forms. If your employer doesn’t have its own form you can download the Self Certification Form here. You do not need to see a Doctor.
If you have been ill for more than 7 days you will need a doctor’s certificate. These certificates are called ‘Fitness to Work’ Certificates. If it is clear you are going to absent for a long time your doctor can backdate the initial sick note to the first day of absence. Sick notes cannot be future dated.
You may be required to arrange an appointment with a GP to discuss your sicknote request if there is any doubt or the reasons for the absence need to be clarified.
If you have already had a sick note for the current illness your GP may not need to see you again to issue an additional Sick Note.
Self Certification Forms
Your employer can ask you to confirm that you've been ill. You can do this by filling in a form yourself when you return to work. This is called self-certification.
Self-certification forms usually include details such as:
- information about your sickness or illness
- the date your sickness started
- the date your sickness ended
These dates may be days that you don't normally work. For example, your sickness could start or end on a Saturday, Sunday or bank holiday.
Many employers have their own self-certification forms. If your employer doesn't have their own form, instead they may use an SC2 form from HM Revenue & Customs Employee's Statement of Sickness.
Sickness of more than seven days
If you are sick and off work for more than seven days, your employer will normally ask you to provide a medical certificate from your GP.
When you need a certificate will also depend on your employer's company policy on sick leave (or sickness absence). This policy should tell you how many days you can be off sick before you need a note.
To find out about your employer's policy:
- ask your team leader or supervisor, or
- speak to someone from your human resources (HR) or personnel department
Sick notes and how to get one
A medical certificate note must be signed by a doctor. The Fit Notes mean your GP can give you advice to help you return to work. This is because work can play an important part in helping people to recover from illness on injury. The GP can either say you are not fit for work, or can say you may be fit for work. The GP will choose the option for may be fit to work if they think that returning to work – with support from your employer – will help you.
There is also space for the GP to give advice to your employer about the impact of your illness or injury and can suggest common ways in which your employer can help you return to work such as allowing you to work part time or temporarily or by changing your duties, for example, if you have back pain, avoiding heavy lifting.
Fit notes are also sometimes called doctor's notes, sick notes, medical certificates or doctor's statements.
If you have not seen a doctor at the practice and we have had no information from a medical professional about your illness, you will not be able to get a certificate without an appointment. Please book a routine appointment; urgent appointments are only provided for genuine medical emergencies and not for the purpose of certificates.
If you have seen a doctor at the practice regarding the problem then a receptionist may be able to request the sick note and you will not need to arrange an appointment to discuss things further.
In either case there are rules governing the issuing of sick certificates and the GP may not be able to supply one, depending on the information you provide.
If you are under the care of a hospital, your certificate may be issued by the hospital, rather than by the practice.
Charges for fit notes
There is usually no charge for providing a fit note if you are off sick for more than seven days.
Some employers may request a fit note (e.g. from employees who repeatedly take time off sick) even if they are off work for seven days or less. This is a private non-NHS medical certificate.
For sickness of seven days or less, a charge of £20 is payable in order for us to provide a certificate.
When you fit note runs out
If your certificate runs out, but you are still sick, you will need to consult the doctor again before you can get a further certificate.
Fit certificates can be back-dated so it is not necessary to make an emergency appointment to renew your certifiate. If you attend an emergency appointment for the purpose of getting a medical certificate you will be asked to rebook.